Business Continuity in Bad Weather

Business Continuity in Bad WeatherWith bad winter weather affecting many businesses, we look at how cloud based solutions could help your business continuity when employees cannot get to the office.

Cloud Solutions to Business Continuity

It is estimated that only 15-30% of businesses have access to cloud computing. Without cloud solutions, staff cannot access important work from home, and so the impact of unplanned absences can be severe. This is especially relevant in the winter months, where up to one third of UK staff will miss a work day due to ice or snow.

With this in mind, we believe it is essential to plan ahead and implement cloud based technology in your company. Using the cloud, staff can easily access and share files from anywhere, and your business does not have to suffer. This therefore limits the impact of staff absences and helps your business to thrive whatever the weather.

Here, we look at Office 365 and VoIP; two cloud based solutions that make it possible for staff to work effectively from home.

Work from Anywhere with Office 365

Office 365 makes it possible to be just as productive away from your desk, causing minimal disruption during your absence. It allows employees to access all the information they need to do their jobs from home. You can also easily collaborate with other team members. What’s more, its One Drive facility means that staff can upload and share documents across the organisation. Staff can then access the files from any computer, regardless of location.

Versioning is easy because you can alter files in real time, and be sure that everyone has the most recent data. This is particularly important for client-facing employees, who may need to check information such as stock levels and prices on the job. Of course, you don’t need to wait until the weather turns bad to realise the benefits of One Drive. It is also a helpful solution for staff who need to work remotely, such as from customer premises or hotels.

Continuous Communication with VoIP

A VoIP system is an easy, cost-effective way for people to easily contact you, wherever you may be.

VoIP stands for Voiceover IP, and it is essentially an internet phone. It enables you to divert your desk extension number to your mobile, so that you can still receive calls when out of office. You can also create your own ‘on-net’ system to reduce the cost of calls between employees. This basically allows them to call each other as if they were dialing an in-office extension number.

Of course, there are many benefits to using Office 365 and VoIP, even when the weather improves. To find out more, please read more about Office 365 and VoIP on our website, or contact us to discuss how we can help bring cloud based solutions to your organisation.

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