Clients regularly come to us for advice on which is the right Office 365 package to choose – there are more than you might expect.
It is important to get the right one if you are going to reap the full benefit. While avoiding paying for apps and services that you do not need.
In this article, Trevor Scanlon, Operations Director here at Ten Ten Systems, outlines the options available to businesses, schools and not-for-profit organisations.
What is Office 365?
Lots of people are familiar with Microsoft Office and are not sure how it differs from Office 365. In a nutshell, Microsoft Office is a suite of applications including Word, Excel and PowerPoint for which you pay a one-off fee. Updates are not automatic – if you want the latest version you have to pay again.
Office 365, on the other hand, can give you access to all Office applications (subject to the package you choose). As well as a number of internet-based services designed to improve productivity. These include Skype for Business, hosted email services and additional online storage with OneDrive for Business. You pay a monthly or yearly subscription fee for Office 365. Additionally, because it is all web-based, it all gets updated automatically.
What Office 365 packages are available?
One of the things we like about Office 365 is its flexibility. So, whether you run a small business, a large business, a charity or a school, there is a package for your needs.
• Office 365 for Business
You can get Office 365 from £3.80 per user per month. The basic package, Office 365 Business Essentials) gives you email, Exchange, Sharepoint, OneDrive for Business, Skype, Microsoft Teams and Yammer. Making it great for collaboration.
Important to note is that this package does not include your usual Office applications such as Word, Outlook and Excel. If you need these applications (and most do!) you will need to consider the Office 365 Business and Office 365 Business Premium packages.
The main difference is that the Premium package includes business-class email hosting with 50 GB mailbox and customer email domain addresses. Plus you can have the Office applications on any device while with Office 365 Business you get desktop only versions for PCs.
• Office 365 for Non-profit businesses
The basic package is free of charge though there are other packages available which range in price from £1.50 per user per month to £8.80 per user per month. The different packages reflect what tools you receive. For example, the Office 365 Nonprofit Business Premium package you get fully installed Office applications such as Word, Excel, Powerpoint and Outlook. But not the corporate video portal which allows you to upload and share corporate videos across the organisation. Nor facilities like PSTN conferencing and advanced data security.
• Office 365 for Schools
The package for schools is known as Office 365 for Education, and it is free of charge. However, you can only use it if you have a school-specific email address provided by the school which can receive external email. It gives you access to Office Online, which includes Word, PowerPoint, Excel etc. As well as unlimited OneDrive storage and SharePoint sites for collaboration.
Which is the right Office 365 package for me?
The starting point for choosing the right Office 365 package is to understand what apps will be most helpful to your organisation. We can help you to choose the right package. Furthermore, we provide ongoing managed IT support to help you get the best out of Office 365. For more information, please get in touch.