When is the best time to migrate to Office 365

If you want to use the latest Microsoft Office applications and a host of tools which Office 365 - when to migrateaid collaboration and business efficiency, then Office 365 could be the right solution for you. Office 365 is a cloud-based service which includes access to all the tools you’re familiar with – Word, Excel, Powerpoint etc – but with additional features such as Skype and Sharepoint, among others.

While your organisation can migrate to Office 365 at any time, there are a few trigger points which may prompt you to migrate, either because they will lead to cost-savings or business efficiencies.

Trigger #1 – you’re replacing an old server

If your server needs to be upgraded it’s likely you will need to upgrade and renew your Microsoft Exchange (email) licenses.  If you’re thinking of migrating to Office 365 within the next year you are likely to be able to save money as you won’t need to renew the licenses. Office 365 if a subscription-based service, so you aren’t charged separately for licenses.

Trigger #2 – you’re renewing your anti-spam software

Because Office 365 includes in-built anti-spam software you don’t need to buy it separately.

Trigger #3 – you’re updating your suite of Microsoft Office products

When you buy Microsoft Office you don’t get automatic updates when improvements are made, you have to buy the new version of Office.  Conversely, when you use Office 365 the updates take place automatically.  This means it’s a lot less hassle to maintain your software updates, and your teams will always be using the latest versions and any new tools which are introduced.

Trigger #4 – your business needs have changed

With more employees working remotely there is an increasing need for tools which aid collaboration and file sharing.  Office 365 includes a number of applications which can help people work more effectively when away from the office.  Skype for Business, for example, can aid communication, and Sharepoint can help people to share documents.

Making a smooth transfer

While the benefits of Office 365 are clear, many organisations are hesitant about introducing it simply because they fear disruption.  However, if you’re reaching one of the trigger points outlined above, the benefits will almost certainly outweigh the effort involved in the migration.

That said, migration is generally straight-forward.  Here at Ten Ten Systems, we have helped many clients to migrate successfully to Office 365 with our proven process and usual attention to detail enabling everything to run smoothly with minimum or no impact on business as usual.

Find out more

If you would like to discuss Office 365, or understand more about what’s involved in migrating your organisation, please get in touch with us on 01244 408990. You can find out more about Office 365 for businesses, schools and charities in our article how to choose the right Office 365 package.