How to protect your business against a security breach

The threat of a cyber-attack is never far away and today, small and Protect your businessmedium-sized businesses are at as much risk as large corporate companies. At Ten Ten Systems we are only too aware of the security risks cyber-attacks can have on businesses and how to protect your business.

Here are 7 ways to protect your business:

1. Back It Up:

Backing up data is one of the best defence methods businesses have against hackers and malware like Ransomware. Hackers use ransomware to prevent businesses from accessing their data by encrypting it, and then asking for payment to decrypt it. By regularly backing up data businesses can restore the last back-up, and get their business up and running again quickly.

2. Security Updates, Patches and Anti-virus

Always make sure your operating software is up to date, as part of your overall network security, alongside a robust firewall and anti-virus, spyware and malware protection. Furthermore out of date software puts your business at a greater risk of cyber-attack. Use products like Office 365 which have regular security updates.

3. Encryption

There may be occasions where a laptop, mobile or pen drive are lost or stolen, and no business wants to find that their data has been compromised. Encryption is a great way to safeguard data; it not only protects against cyber and physical data attacks, but also the physical loss of data.

4. Email vigilance

One of the most common types of security breaches is staff opening hoax emails. Emails have many traits that can be exploited by fraudsters. By making your staff aware of them you can lower the risk of a breach:
•  Common greetings like ‘Dear Customer’ instead of a real name.
•  Email content with phrases that create a sense of urgency like ‘your account may be closed if you do not act immediately’ or request personal data: usernames, passwords or bank account details.
•  Sender email addresses that do not match the organisations website and use free or alternative email addresses.
•  Website links only require one character change for you to go through to the wrong website. Check the link carefully before clicking on it.
•  Short URL addresses means it is too good to be true, and is a way of hiding the real destination.
•  Avoid emails with glaring spelling and grammatical errors.
•  If you receive an email from a company you don’t recognise, research the company before opening the email.
•  Type the domain name into a new web page to check if the company is real.

Encourage your staff to:

•  To speak to your IT Support team, if they are unsure if an email is legitimate.
•  Not click on links if they are not sure of the source or, refer to your IT Support team and ask them to check the link.
•  Not to reply to emails, or open email attachments they are unsure of the source. If they have, then advised them not to give out any further details and to speak to your IT Support team for further advice.

5. Multi – Factor Authentication:

Protect your online customer by using Two factor or multi-way authentications. The more information required by a customer to access an online account, makes the account harder to hack. Two factor or multi-way authentications usually requires the confirmation of the ‘Username and password’ and with additional information. Popular additional authenications include: confirming an authorisation code sent to the account holder via email or text, or to answer a question chosen by the account holder. Other methods include fingerprint and facial recognition.

6. Set Permissions and limit Access

Consider what access or information each of your employee’s need for their role and give them the relevant permissions. First of all, restrict employee permissions and secondly limit access. This help protect your organisation against unauthorised access to company devices, accounts and data, and ultimately a security breach.

7. Secure Your Wi-Fi:

The use of wi-fi is an integral part of business life, employees use it to access and share files, for procurement and sales the uses are diverse. However, would you want customers or guests to access to your business data? Therefore a simple solution is to set up a separate wi-fi for customers and guests to use.

Why not print our 7 Ways to protect your business infographic to remind your staff how to prevent a security breach.

We offer a wide range of network security solutions from data back up and disaster recovery to encryption. If you need help or advice to on how to protect your business contact us or pop into our Chester office.