Using cloud-based technology to ensure business continuity in bad weather

With bad weather affecting so many businesses at this time of year, cloud-based technologyperhaps it’s time to look at how cloud-based technology could help you to maintain productivity, even when employees can’t get to the office.

It’s thought that only 15-30% of businesses have access to cloud-based computing, yet the impact of unplanned staff absence can be severe. That’s why we emphasise to all our clients the importance of planning ahead so that business continuity can be maintained, whatever the weather throws at us.

Cloud-based technology is central to business continuity planning simply because it enables information to be accessed, updated and shared anywhere in the world, at any time. So, if staff get snowed in at home, or it’s too icy for them to make the journey into work, your business doesn’t have to suffer.

In this article we look at Office 365 and VOIP phone, just two of the cloud-based technology solutions which make it possible for staff to work effectively from almost anywhere.

Office 365 – work from anywhere

Office 365 makes it truly possible to be just as productive when you’re away from your desk so unplanned absence due to bad weather causes minimal disruption.

With the right set-up, Office 365 allows employees to access the information they need to do their jobs, collaborating with other team members just as easily as if they were working face-to-face. Its OneDrive facility means documents can be uploaded and shared across the organisation, and accessed by staff from any computer, wherever they happen to be.

Because documents can be altered in real-time, versioning is easy, and you can be assured that everyone is working with the most up-to-date information. This is particularly important for client-facing employees who may need to check information such as stock levels and prices to ensure they can continue to serve customers well without having to wait until they are back in the office.

Of course, you don’t need to wait until the weather turns bad to realise the benefits of OneDrive. It’s a helpful solution for staff who need to work remotely, from customer premises or hotels, for example.

Continuous communication with VoIP

A VoIP telephone system is a simple and cost-effective way for you to be contacted easily, wherever you happen to be.

VoIP, essentially an internet phone, enables you to divert your desk extension number to your mobile so that when you’re not in the office you can still receive calls. You can also create your own ‘on-net’ system to reduce the cost of calls between employees, essentially allowing them to call each other as if they were dialling an in-office extension number.

With the help of a smartphone app, you can quickly and easily divert your landline to your mobile which is particularly helpful if you had expected to be working from the office but aren’t able to get to your desk due to bad weather or other unforeseen circumstances.

Of course, there are lots of benefits in using Office 365 and VoIP even when the weather improves. To find out more, please read more about Office 365 and VoIP on our website or get in touch with Karen Birks or Trevor Scanlon to discuss how cloud-based technology could be used in your organisation.

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